Privacy Policy

Sideline Sports Recruitment Pty Ltd
Effective Date: 2nd April 2024

Sideline Sports Recruitment (“we”, “us”, “our”) is committed to protecting your privacy and handling personal information in an open and transparent way. We specialise in recruitment across the sports industry and understand the importance of trust when handling candidate and client information. This Privacy Policy explains how we collect, use, store and protect your personal information in accordance with:

  • The Privacy Act 1988 (Cth)

  • The Australian Privacy Principles (APPs)

  • Where applicable, the General Data Protection Regulation (GDPR)

 

1. What Personal Information We Collect

Depending on your interaction with us (candidate, client, referee or website visitor), we may collect:

Candidates

  • Full name, contact details (email, phone, address)

  • Employment history and qualifications

  • Referee details

  • Professional memberships

  • Salary expectations

  • Visa/work rights status

  • Interview notes and assessment feedback

  • Psychometric or reference check outcomes (if applicable)

  • LinkedIn profile or other publicly available professional information

Clients

  • Name, position and organisation details

  • Contact information

  • Hiring requirements

  • Notes relating to recruitment discussions

Website Users

  • IP address

  • Browser type

  • Website usage data (via cookies or analytics tools)

We do not intentionally collect sensitive personal information unless it is directly relevant to recruitment services and provided voluntarily.

 

2. Consent to Collection and Use

By submitting your personal information to Sideline Sports Recruitment, including submitting a CV, applying for a role, or engaging with us via our website, email or LinkedIn, you acknowledge and consent to:

  • The collection and secure storage of your personal information within our recruitment systems;

  • The use of your information for recruitment and talent advisory purposes; and

  • The sharing of your profile with prospective employers for relevant employment opportunities.

We will not present your profile to a client organisation without your knowledge.

 

3. How We Collect Information

We collect information:

  • Directly from you (via phone, email, LinkedIn, website forms)

  • Through job applications

  • During interviews and reference checks

  • From referees (with your consent)

  • From publicly available sources (e.g., LinkedIn)

  • Through our CRM system, Loxo

 

4. How We Use Your Information

We collect and use personal information to:

  • Assess suitability for employment opportunities

  • Present candidate profiles to prospective employers

  • Conduct reference checks (with consent)

  • Communicate regarding job opportunities

  • Manage client recruitment assignments

  • Improve our services

  • Comply with legal obligations

We do not sell personal information to third parties.

 

5. Our Use of Loxo (CRM & Data Security)

Sideline Sports Recruitment uses Loxo as its Customer Relationship Management (CRM) and recruitment software platform. Loxo is a secure, cloud-based recruitment platform used globally and designed with enterprise-grade security measures. Loxo Security Measures Include:

  • Encrypted data transmission (HTTPS/SSL)

  • Encrypted data storage

  • Secure cloud hosting infrastructure

  • Role-based access controls

  • Multi-factor authentication capability

  • Regular security monitoring and updates

  • Compliance with international data protection standards

Only authorised personnel within Sideline Sports Recruitment have access to personal data stored in Loxo, and access is limited to what is necessary to perform recruitment services. Where data is stored outside Australia, we take reasonable steps to ensure overseas recipients comply with privacy standards comparable to Australian requirements.

 

6. Disclosure of Personal Information

We may disclose your information to:

  • Prospective employers (with consent)

  • Referees (where relevant)

  • Professional advisers (legal/accounting)

  • IT and CRM service providers (including Loxo)

  • Government bodies where required by law

We take reasonable steps to ensure third parties handle your information securely and lawfully.

 

7. International Data Transfers

As part of our recruitment services and use of cloud-based systems, personal data may be stored or processed outside Australia. Where this occurs, we take reasonable steps to ensure your information is handled in accordance with Australian Privacy Principles and applicable global data protection standards. If you are located in the European Union or UK, we process your data in accordance with GDPR principles, including lawful basis, transparency, data minimisation and data subject rights.

 

8. Data Retention

Your CV and personal information will be securely stored within our recruitment system and may be retained for future relevant employment opportunities. We retain personal information only as long as reasonably necessary for:

  • Recruitment and talent advisory purposes

  • Future employment opportunities

  • Legal and compliance requirements

You may request access to or removal of your personal information at any time, subject to any legal obligations requiring us to retain certain records.

 

9. Access and Correction

You have the right to:

  • Request access to the personal information we hold about you

  • Request correction of inaccurate or incomplete information

  • Withdraw consent for future use

  • Request deletion of your data (where legally permissible)

Requests can be made via email (details below).

 

10. Cookies and Website Analytics

Our website may use cookies and analytics tools to:

  • Understand website traffic

  • Improve user experience

  • Track engagement

You may disable cookies via your browser settings.

 

11. Complaints

If you believe we have breached privacy obligations, please contact us in writing. We will investigate and respond promptly.

If you are unsatisfied with our response, you may contact:

Office of the Australian Information Commissioner (OAIC) www.oaic.gov.au

 

12. Contact Us

Sideline Sports Recruitment Pty Ltd
Email: hello@sidelinerecruit.com
Website: www.sidelinerecruit.com
Location: Brisbane, Queensland, Australia